Scheduler Coordinator Expert

6 days ago

Sorsogon, Bicol, Philippines beBeeVerification Full time ₱28,363
Appointment Rules Verification Specialist

This position plays a pivotal role in ensuring the accuracy and compliance of scheduled appointments to prevent billing issues and conflicts.

The Appointment Rules Verification Specialist will coordinate and verify that appointments do not overlap or conflict with other provider appointments, thereby supporting the seamless delivery of services to clients.

Key Responsibilities:
  • Review scheduled appointments daily and weekly to ensure there are no conflicts with other providers' appointments
  • Adjust and substitute conflicting appointments with valid alternative codes, ensuring providers can continue delivering services without interruptions
  • Plan and schedule necessary bloodwork and urine screening appointments for clients, ensuring all relevant appointments are accounted for and non-conflicting
  • Export and update the Active Client List in the designated spreadsheet daily, ensuring all entries are current and accurate
  • Update the housing roster by comparing Buildium vs. ICANotes Active Clients, specifically updating the CAT A | CAT B tab on a weekly basis
  • Generate and distribute weekly and monthly reports related to appointment code conflicts, providing detailed analysis and actionable insights to management
  • Conduct daily and weekly rules verification to ensure all appointments adhere to established guidelines, reducing the risk of billing concerns and service disruptions

Additional responsibilities include maintaining and updating critical scheduling documents, coordinating with scheduling staff, intake teams, and clinical providers to correct or validate appointment entries, and tracking trends in scheduling errors and contributing to quality assurance reporting.

Benefits:
  • Collaborative Work Environment: Our organization fosters a culture of teamwork and open communication, promoting collaboration among staff members
  • Professional Development Opportunities: We provide training and opportunities for growth and advancement within the company

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