Scheduling Coordinator

7 days ago

Sorsogon, Bicol, Philippines beBeeScheduler Full time $60,000 - $70,000

We are seeking a highly organized and reliable professional to coordinate appointments, manage calendars, and ensure smooth scheduling operations across multiple teams and stakeholders.

Key Responsibilities:

  • Coordinate and maintain calendars for multiple team members or departments
  • Schedule client meetings, internal check-ins, consultations, and follow-ups
  • Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy
  • Manage scheduling software and ensure calendar updates are prompt and error-free
  • Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities
  • Communicate with clients and internal staff via phone, email, and instant messaging platforms
  • Anticipate scheduling conflicts and offer practical solutions in real time
  • Ensure appointment reminders and confirmations are sent out in a timely manner

Requirements:

  • Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams
  • Excellent English communication skills—both verbal and written
  • Strong organizational skills with an ability to manage multiple calendars and priorities
  • High level of attention to detail and ability to work independently
  • Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly)
  • Time zone flexibility and ability to work in U.S. business hours
  • Professionalism, discretion, and a client-focused mindset
  • Experience in healthcare, law, or service-based industries
  • Familiarity with CRM or EMR systems
  • Previous remote work experience with international teams
  • Ability to adapt quickly to new systems and workflows

Work Environment:

This role is designed to support a dynamic team environment, Monday through Friday, 7:00 AM - 5:00 PM CT or 7:30 AM - 5:30 PM CT.

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