Senior Financial Coordinator

1 week ago

Hagonoy, Central Luzon, Philippines beBeeLogistics Full time ₱4,500,000 - ₱6,000,000
Financial Operations Manager

This role involves overseeing all aspects of financial operations, including accounts payable, accounts receivable, and billing. The successful candidate will ensure accurate financial reporting, maintain seamless financial workflows, and collaborate with various teams across different time zones.

  • Accounts Receivable Responsibilities:
    • Issue and manage timely, accurate billing based on shipment documentation and logistics agreements.
    • Maintain aging reports and follow up on overdue invoices with a thoughtful, investigative approach.
    • Reconcile short payments and discrepancies before reaching out to clients, ensuring smooth client communication.
    • Balance customer accounts and support the month-end AR closing and reporting.
  • Accounts Payable Responsibilities:
    • Process and code vendor invoices correctly (e.g., fuel, GL entries), ensuring approvals and accurate postings.
    • Reconcile vendor statements and resolve discrepancies efficiently.
    • Ensure timely vendor payments, maintain audit-ready documentation, and assist with month-end closing processes.
  • Billing Responsibilities:
    • Prepare and manage billing across trucking and warehousing divisions.
    • Address and offer resolution for billing discrepancies or issues raised by clients or internal teams.
    • Ensure billing aligns with logistics-specific systems and operations.
  • Financial Administration & Process Improvement:
    • Assist in AR/AP reconciliations during monthly close.
    • Generate reports (aging summaries, cash flow insights) to support leadership decisions.
    • Suggest improvements to workflows for better efficiency and accuracy across financial processes.
  • Collaboration & Communication:
    • Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
    • Communicate effectively across U.S. and PH time zones (via Slack, email, or calls).
    • Maintain clear documentation and support continuous improvement initiatives.
    Requirements:
    • 3+ years of combined Accounts Payable, Accounts Receivable, or Billing experience
    • Strong proficiency in Excel (pivot tables, formulas, VLOOKUPs) and experience with tools like Bill.com or ERP systems
    • Exceptional attention to detail and problem-solving capabilities
    • Excellent English communication skills, both written and verbal
    • Familiarity with logistics terminology, TMS platforms, or freight documentation is highly desirable

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