Business Operations Coordinator

24 hours ago

Manila, National Capital Region, Philippines beBeeExecutive Full time ₱960 - ₱1,440

We are seeking a detail-oriented and proactive professional to support our leadership team in a fast-paced E-commerce Marketing Agency.

This role is central to ensuring seamless day-to-day operations, enabling executives to focus on driving business growth and client success. You will manage schedules, coordinate communications, and oversee key administrative functions while acting as a trusted partner to senior leadership.

The ideal candidate is organized, resourceful, and thrives in a dynamic environment. You will serve as a bridge between executives, team members, and external partners, helping to maintain efficiency and productivity across the organization.

Key Responsibilities
  • Manage executive calendars, including scheduling, rescheduling, and prioritizing meetings.
  • Prepare meeting materials, including agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators (including cold calling or email outreach when necessary).
  • Facilitate communication between executives and internal teams to ensure alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, including flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking as needed.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.
  • Handle ad hoc administrative and operational tasks to support business goals.
Required Skills and Qualifications
  • Experience: Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role; prior experience in marketing, e-commerce, or agency environments is beneficial.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools (e.g., Asana, Trello, Slack, Google Workspace).
  • Communication: Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
  • Organization: Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • Attention to Detail: High level of accuracy and thoroughness in handling tasks and documents.
  • Discretion: Professionalism, integrity, and the ability to maintain strict confidentiality.
Seniority Level and Employment Type

Mid-Senior level, Full-time

Job Function and Industries

Administrative and Management, Marketing Services, Staffing and Recruiting, and Administrative and Support Services

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