Administrative Support Specialist

20 hours ago

Marikina City, National Capital Region, Philippines beBeeExecutive Full time $48,000 - $68,000

We are seeking an experienced professional to join our team as an Executive Assistant and Administrative Support Specialist.

Job Description

The ideal candidate will provide comprehensive support to our leadership team, managing calendars, meetings, calls, and travel arrangements. They will also prepare and format reports, presentations, and other business documents, while maintaining records, databases, and office systems for efficiency.

Key Responsibilities:
  • Manage day-to-day operations and coordinate across teams to ensure smooth workflows.
  • Support process improvements, policies, and handbook development.
  • Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
HR & People Support:
  • Support onboarding and offboarding of employees in ANZ.
  • Assist with payroll documentation, reimbursements, and HR reporting.
  • Help coordinate training, performance reviews, and recruitment processes.
Team & Stakeholder Coordination:
  • Act as the key point of contact for the ANZ team with regional/global offices.
  • Coordinate with internal and external stakeholders to ensure seamless collaboration.
  • Provide support for regional projects, events, and initiatives.
Required Skills and Qualifications:
  • 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
  • Strong calendar, travel, and meeting management experience across time zones.
  • Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
  • Excellent written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities.
  • Discreet and professional in handling confidential information.
  • Proactive, resourceful, and solutions-focused.

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