Full-time Accounts Payable Coordinator

2 weeks ago


Imus, Calabarzon, Philippines beBeeAccounting Part time ₱18,000 - ₱324,000
Accounts Payable Specialist Position Overview

We are seeking a detail-oriented and proactive individual to support our finance operations in the role of Part-Time Accounts Payable Specialist. This remote position is perfect for a self-starter with strong QuickBooks and Excel skills, as well as a solid understanding of month-end close processes and basic tax compliance.

Key Responsibilities:
  • Process invoices during the first week of each month
  • Handle invoices weekly for the remainder of the month
  • Ensure invoices are coded accurately, approved, and entered in a timely manner
  • Record and manage bills in QuickBooks Online
  • Manage payment scheduling and maintain accurate vendor records
  • Assist with expense management platform (e.g., tracking transactions, managing approvals)
  • Perform accrual processing and ensure all AP transactions are properly recorded
  • Poll data from QuickBooks and Excel for reporting as needed
  • Maintain a large vendor database and ensure collection and organization of W-9 forms
  • Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
  • Use Excel to generate reports, summaries, and reconciliations as requested
  • Assist in data validation and cleanup for financial and audit purposes
Required Skills and Qualifications:
  • Strong experience with QuickBooks Online
  • Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
  • Solid understanding of Accounts Payable, month-end closing, and accrual accounting
  • Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
Nice to Have:
  • Experience with expense management platforms
  • Prior experience handling AP and compliance across multiple U.S. states


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