HVAC Operations Coordinator

1 week ago

Taguig, National Capital Region, Philippines beBeeOperations Full time ₱35,000 - ₱48,400

Job Title: HVAC Operations Coordinator

  • Job Description:
    • We are seeking a highly organized and detail-oriented professional to manage administrative tasks, including job coordination, customer communication, project management, compliance, and marketing.
  • Key Responsibilities:
    • Job Coordination & Documentation: Handle work orders, change orders, submittals, RFIs, and RFPs.
    • Customer & Vendor Communication: Communicate with clients, vendors, and contractors via email, phone, and other mediums.
    • Project & Office Management: Assist with bids/proposals, track equipment rentals, material purchases, and change orders. Maintain communication with on-site project managers.
    • Compliance & Safety: Assist with site-specific safety plans and ensure all regulatory paperwork is properly managed.
    • Marketing & Social Media: Help manage online presence, customer engagement, and brand awareness.
    • HVAC Plans & Vendor Pricing: Review HVAC plans and specifications, pull necessary information to request pricing from vendors. Track all vendor estimates and submittals using Monday.com.
    • PlanSwift & Estimating Support: Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates.
  • Qualifications:
    • Proven experience in HVAC, construction, or a related industry.
    • Familiarity with HVAC plans and specifications and effective communication with vendors for pricing and materials.
    • Proficiency in using Monday.com to track project progress, vendor estimates, and submittals.
    • Proficient in PlanSwift for takeoffs and estimation support.
    • Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment.
    • Excellent verbal and written communication skills.
    • Proactive, adaptable, and able to anticipate company needs.
    • Proficiency in common productivity tools, including Gmail, Google Sheets, Google Docs, WhatsApp, and RingCentral.
  • Preferred Skills:
    • Experience with other project management and communication tools.
    • Knowledge of compliance and safety regulations in the HVAC industry.
    • Strong problem-solving skills and ability to work independently.
    • Ability to manage social media platforms and contribute to marketing efforts.
    Seniority level
    • Entry level
    Employment type
    • Full-time
    Job function
    • Administrative
    • Technology

Relevant skills and qualifications increase your chances of success in this role.

Consider this opportunity if you have relevant experience and skills.

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