Administrative Support Specialist

5 days ago


Cebu City, Central Visayas, Philippines Wingman Outsourcing Full time

Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wingman Outsourcing. As an Assistant to the Executive Team, you will provide comprehensive support to our executives, including calendar management, travel arrangements, and meeting coordination.

About Us: At Wingman Outsourcing, we pride ourselves on being a dynamic and fast-paced work environment. Our ideal candidate will be proactive, resourceful, and tech-savvy, with excellent communication and problem-solving skills.

Key Responsibilities:

  • Provide administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
  • Utilize Airtable to organize, track, and manage projects, tasks, and data efficiently.
  • Prepare and edit correspondence, reports, presentations, and other documents as required.
  • Handle confidential information with discretion and professionalism.
  • C coordinate and prioritize incoming requests, ensuring timely responses and resolution.
  • Conduct research, compile data, and prepare materials for meetings and presentations.
  • Manage and optimize workflows in Airtable to enhance team productivity.
  • Act as a liaison between the executive team and internal/external stakeholders.

Qualifications and Skills:

  • Proven experience as an Administrative Support Specialist or similar role.
  • Proficiency in Airtable with the ability to create and manage complex workflows, databases, and automations.
  • Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
  • Strong communication skills, both written and verbal.
  • Tech-savvy with proficiency in productivity tools.
  • High level of discretion and professionalism in handling sensitive information.
  • Ability to work independently and adapt to a fast-paced environment.


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