Day-to-Day Operations Coordinator

3 days ago


Lipa City, Calabarzon, Philippines beBeeOperation Full time ₱500,000 - ₱800,000
Operational Support Specialist

We are seeking a highly skilled Operational Support Specialist to join our team. In this role, you will be responsible for ensuring the smooth day-to-day operations of our office.

Key Responsibilities:
  • Email Management: Manage daily email filtering and responses using our existing Outlook filing system, maintaining under 10 actionable emails and striving for inbox zero.
  • Scheduling: Manage daily scheduling for subcontractors, materials delivery, and internal/external client confirmations.
  • Estimation Processes: Support estimation processes by following up with part-time estimator on delivery commitments and deadlines.
  • Variation Estimate Processes: Assist with variation estimate processes including sketch preparation, documentation, and support tasks.
  • Crm Pipeline Management: Manage CRM pipeline during transition to Smarter websites platform, ensuring maximum utilization of system features.
  • Lead Qualification: Filter and qualify incoming leads to identify genuine prospects versus tire-kickers.
  • Social Media Marketing: Support social media marketing initiatives and lead generation activities.
Requirements:
  • Email Management Systems: Strong experience with email management systems, particularly Outlook.
  • Communication Skills: Excellent communication skills for phone screening and client interaction.
  • Crm Systems: Experience with CRM systems and willingness to learn new platforms (Smarter websites).
  • Excel Proficiency: Proficiency in Excel for cost tracking and project management.


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