Senior Operations Coordinator

21 hours ago

Lipa City, Calabarzon, Philippines beBeeAdministrative Full time $40,000 - $60,000
High-Level Administrative Support Role

We are seeking a highly skilled and organized professional to provide top-tier support to our team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is proactive, resourceful, and adept at navigating strategic and day-to-day administrative needs.

Key Responsibilities
  • Provide high-level administrative support, including:
    • Managing complex calendars and scheduling appointments
    • Booking travel arrangements and reservations
    • Coordinating events and team processes
    • Processing expenses in a timely manner
    • Drafting and managing correspondence
    • Providing regular updates on in-flight projects
  • Develop a strong understanding of our operations and reflect its professionalism in written communications
  • Plan and coordinate meetings, including preparing agendas, managing logistics, and ensuring timely follow-up
  • Handle confidential information with utmost professionalism and discretion
  • Manage special projects and initiatives as assigned by executives
  • Liaise with internal teams to ensure seamless communication and coordination
Requirements
  • Bachelor's degree in Business Administration, Communications, or a related field preferred
  • 5+ years of experience as an Executive Assistant
  • Proficiency in Microsoft Office, Google Workspace, CRM tools, Excel, and project management software
  • Excellent written and verbal communication skills
  • Ability to anticipate needs, exercise sound judgment, and take initiative
  • High level of professionalism, integrity, and discretion in handling sensitive information
  • Strong problem-solving skills and adaptability in a dynamic environment
  • Proven ability to manage multiple priorities and deadlines with accuracy and efficiency
Skillset
  • Organizational and time management skills
  • Discretion and confidentiality
  • Written and verbal communication skills
  • Problem-solving skills and adaptability
  • Event planning and coordination
  • Travel arrangement and reservation management
About Our Team

We are a company that provides support services to businesses and organizations.

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