
Scheduling Coordinator
2 weeks ago
Job Summary:
We are seeking a highly organized and reliable Scheduling Coordinator to join our team. The Scheduling Coordinator will play a vital role in coordinating appointments, managing calendars, and ensuring smooth scheduling operations across multiple teams and stakeholders.
Key Responsibilities:
- Coordinate and maintain calendars for multiple team members or departments
- Schedule client meetings, internal check-ins, consultations, and follow-ups
- Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy
- Manage scheduling software and ensure calendar updates are prompt and error-free
- Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities
- Communicate with clients and internal staff via phone, email, and instant messaging platforms
- Anticipate scheduling conflicts and offer practical solutions in real time
- Ensure appointment reminders and confirmations are sent out in a timely manner
Required Skills and Qualifications:
- Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams
- Excellent English communication skills—both verbal and written
- Strong organizational skills with an ability to manage multiple calendars and priorities
- High level of attention to detail and ability to work independently
- Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly)
- Time zone flexibility and ability to work in U.S. business hours
- Professionalism, discretion, and a client-focused mindset
- Experience in healthcare, law, or service-based industries
- Familiarity with CRM or EMR systems
- Previous remote work experience with international teams
- Ability to adapt quickly to new systems and workflows
Benefits:
- A dynamic and fast-paced work environment that fosters growth and development
- The opportunity to work with a talented team of professionals who share your passion for scheduling and coordination
- A competitive compensation package that reflects your value to the organization
What We Offer:
- A chance to make a real impact on our team's success
- A supportive and collaborative work environment that encourages open communication and feedback
- Ongoing training and professional development opportunities to help you grow in your career
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