Scheduling Project Manager

3 days ago

Manila, National Capital Region, Philippines beBeeScheduler Full time ₱5,949,570 - ₱7,543,690
Project Scheduler Opportunity

This is a remote full-time opportunity to work as a Project Scheduler. The successful candidate will manage inspection projects and schedules across multiple sites.

About the Role

The role coordinates and optimizes project timelines to ensure timely execution and efficiency in operations, and maintains data integrity of scheduling systems.

  • Schedule Management: Manage the project pipeline for site inspections, ensuring timelines and resource allocations align with project requirements and client expectations.
  • Produce summaries of sites, assignments and deadlines.
  • Assist with maintaining upcoming scan list.
  • Compile missing data requirements for upcoming scans, working with ambiguous information.
  • Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time.
  • Distribute tasks among sub-teams based on team availability and skillset distribution.
    • Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
    • Inform relevant team members to retrieve missing data requirements.
    • Maintain relevant tracking sheets used for capacity management and other purposes.
      • Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes such as weather or equipment delays.
      • Provide input to improve operational processes based on problems encountered.
      Requirements
      • Bachelor's Degree in Business, Operations Management, Information Technology, Administration or related fields.
      • Experience: 2+ years of experience in scheduling or project planning. Previous experience working in a high-volume project environment, managing 500+ projects simultaneously.
      • Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus.
      • Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines.

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