Supporting Strategic Success

1 day ago

Calamba, Calabarzon, Philippines beBeeCollaborator Full time ₱35,000 - ₱50,000
Job Title

Executive Support Specialist

We are seeking an organized and proactive Executive Support Specialist to play a vital role in supporting client relationships, operational efficiency, and strategic execution.

  • Key Responsibilities:
  • Manage and update CRM systems and other databases to ensure accurate donation records, contact information, and community data.
  • Update websites with event details, registration links, calendars, and graphics, and prepare and publish registration forms and event pages using a drag-and-drop interface.
  • Assist with drafting and distributing weekly community emails or announcements to promote classes, events, or initiatives.
  • Anticipate scheduled events and community needs by setting reminders, coordinating publishing timelines, and working with internal teams to ensure materials and client requests are delivered on time.

Requirements:

  • Must have at least a year of experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Exceptional attention to detail, strong communication, proactive collaboration, and the ability to operate both independently and as a team player while upholding company standards.
  • Positive attitude, honesty, and a personable approach who can foster trust and bring an uplifting presence to their work.

Preferred Qualifications:

  • Salesforce (experience with Salesforce NPSP is a major plus)
  • Basic spreadsheet/Excel formulas and navigation (VLOOKUP, XLOOKUP, Pivot Tables)
  • Website management (e.g. SquareSpace, Ecwid, Wix)

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