Business Operations Specialist

2 days ago

Mandaue City, Central Visayas, Philippines beBeeBusiness Full time ₱12,000 - ₱16,800
Job Title: Business Operations Coordinator

We are seeking an experienced Business Operations Coordinator to join our team. This is a full-time position that requires strong organizational skills, attention to detail, and the ability to work independently.

About the Role:
  • The primary responsibility of this role is to manage all client communications, ensuring timely responses and proactive follow-ups to eliminate missed opportunities.
  • Candidate will coordinate between office, field teams, and subcontractors to ensure clear communication channels and updated job requirements.
Key Responsibilities:
  • Manage comprehensive administrative tasks including data entry, invoice processing, and maintaining organized job documentation.
  • Oversee compliance management including build pass, WHS documentation, and ensuring all job documents are properly maintained.
  • Utilize and optimize software systems including Build Exact for maximum efficiency and quality control processes.
  • Chase up employee tasks, deliverables, and site reporting to improve team accountability and performance.
  • Assist with quoting and tendering processes, including supplier price checking and quote comparisons.
  • Forward all financial documents to Xero and manage systematic invoice processing to prevent cash flow delays.
  • Implement weekly checklists for site managers covering job variations, accidents, client satisfaction, and progress updates.
  • Create and maintain standard operating procedures and checklists for recurring business processes.
  • Provide accountability support to business owners by tracking their daily tasks and deliverables.
  • Manage email and calendar systems, filtering communications and flagging only items requiring owner attention.
Requirements:
  • Candidates should have strong experience in construction or trades industry administrative processes.
  • Proficiency with accounting software (Xero experience preferred) and construction management tools is required.
  • Excellent written and verbal communication skills are necessary to interact professionally with clients and team members.
  • Experience with compliance documentation and understanding of WHS requirements in construction is essential.
  • Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
  • A proactive mindset with the ability to identify process improvement opportunities.
  • Experience with data entry, invoice processing, and financial administration.
  • Comfortable using screen recording software and creating process documentation.
  • Ability to work independently while maintaining regular communication with business owners.
  • Understanding of Australian construction industry practices and terminology.
Benefits:
  • This is a remote position with flexible working hours.
  • Access to client communication systems, project management software, and financial systems with appropriate security protocols.
  • Gradual expansion of responsibilities as trust and competency are established.
  • Potential for role growth into specialized areas like estimation support as business scales.
  • Integration with TradieVA's talent network for best practice sharing and continuous improvement.
  • Participation in community calls with other construction industry clients for knowledge sharing.

This is an independent contractor opportunity. Candidates must be comfortable working remotely and have a strong track record of delivering high-quality results in a fast-paced environment.

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