Administrative Coordinator – Scheduling Operations

1 day ago


Manila, National Capital Region, Philippines beBeeScheduler Full time $40,000 - $60,000
Scheduling Operations Specialist

We are seeking a highly organized and reliable individual to join our team as a Scheduling Operations Specialist. This role will play a vital part in coordinating appointments, managing calendars, and ensuring smooth scheduling operations across multiple teams and stakeholders.

Key Responsibilities:

  • Coordinate and maintain calendars for multiple team members or departments.
  • Schedule client meetings, internal check-ins, consultations, and follow-ups.
  • Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy.
  • Manage scheduling software and ensure calendar updates are prompt and error-free.
  • Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities.
  • Communicate with clients and internal staff via phone, email, and instant messaging platforms.
  • Anticipate scheduling conflicts and offer practical solutions in real time.
  • Ensure appointment reminders and confirmations are sent out in a timely manner.

Required Skills and Qualifications:

  • Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams.
  • Excellent English communication skills—both verbal and written.
  • Strong organizational skills with an ability to manage multiple calendars and priorities.
  • High level of attention to detail and ability to work independently.
  • Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly).
  • Time zone flexibility and ability to work in U.S. business hours.
  • Professionalism, discretion, and a client-focused mindset.
  • Experience in healthcare, law, or service-based industries.
  • Familiarity with CRM or EMR systems.
  • Previous remote work experience with international teams.
  • Ability to adapt quickly to new systems and workflows.

Benefits:

  • Maintaining up-to-date proficiency in industry-standard software applications.
  • Supporting cross-functional teams with proactive communication and problem-solving.
  • Developing effective strategies to address scheduling conflicts and improve efficiency.
  • Prioritizing tasks effectively to meet deadlines and achieve goals.

Others:

  • We offer competitive compensation packages that reflect your skills and qualifications.
  • A collaborative and dynamic work environment.
  • Opportunities for professional growth and development.


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