High-Level Administrative Support Specialist

4 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time $1,100 - $1,500
Executive Assistant (Mid-Senior level)

This role is for an Executive Assistant who will provide high-level administrative support to the founder. The ideal candidate will have 3+ years of experience in a similar role, be detail-oriented, and have excellent communication skills.

About the Job

We are looking for a proactive and organized Executive Assistant who can manage the founder's calendar, inbox, and operations. The successful candidate will work closely with the founder to streamline their day, protect their time, and free them up to focus on growth and client impact.

Key Responsibilities
  • Triage and reply to emails on behalf of the founder
  • Manage scheduling, calendar invites, and meeting prep
  • Prepare daily and weekly to-do summaries or meeting agendas
Light Ops & Finance
  • Track recurring subscriptions and operational costs
  • Support basic finance admin (upload docs for accountant)
  • Manage logistics for travel or events when needed
Team & Task Management
  • Upload and organize client docs into Notion portals
  • Help maintain Notion trackers (e.g. lead tracker, swipe files, project deadlines)
  • Flag team or client follow-ups that need attention
Systems & Support
  • Spot inefficiencies and propose systems or automations
  • Maintain SOP library (turn Looms into SOPs)
  • Support founder on light marketing tasks like content scheduling or DM follow-ups
Requirements
  • Excellent English communication skills
  • Bachelor's degree (ideally)
  • 3+ years of related experience
Bonus Points
  • Knowledge of Dan Martell's EA system
  • Understanding of marketing workflows or content repurposing
  • Experience with tools like Notion, Gmail, GDrive, Slack, Xero, Zapier, Hubspot

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