High-Level Administrative Support Professional
3 days ago
About the Role
We are seeking an experienced Executive Support Professional to provide high-level administrative and personal concierge services to senior management. This position is perfect for a proactive, detail-driven professional who thrives on precision, takes ownership of outcomes, and delivers exceptional service in fast-paced, high-stakes environments.
Key Responsibilities- Manage physician and management scheduling — coordinate multiple calendars, resolve conflicts, and ensure accuracy.
- Arrange personal and professional travel — manage end-to-end bookings, itineraries, and contingency plans.
- Prepare and review high-quality presentations — ensure branding, clarity, and accuracy in PowerPoint decks.
- Draft professional correspondence — write letters and communication with a polished, professional tone.
- Maintain databases — update and manage key records with 100% accuracy.
- Coordinate across departments — ensure smooth information flow between team members.
- Handle phone-based scheduling — act as liaison when email scheduling is restricted.
- Protect confidentiality — manage sensitive medical and operational information with discretion.
- Support special projects — provide high-quality deliverables under tight deadlines.
- Minimum 4 years in executive or administrative support, preferably in healthcare or senior-facing roles.
- Proven success managing complex scheduling across multiple executives.
- Expertise in PowerPoint, Excel, email management, and database administration.
- C1-level English proficiency (spoken and written).
- Ability to work 100% aligned to Pacific Standard Time hours.
- Strong attention to detail and accuracy in all deliverables.
- Demonstrated professionalism in handling confidential and sensitive information.
- A dynamic and challenging work environment.
- Opportunities for growth and professional development.
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