Senior Office Coordinator

2 days ago

Tarlac City, Central Luzon, Philippines beBeeExecutive Full time ₱650,000 - ₱700,000
Job Description

This is an excellent opportunity for a self-starter with strong communication skills who thrives on managing diverse responsibilities with efficiency and finesse. We are seeking an exceptional individual to manage a dynamic executive schedule, coordinate appointments, and handle travel logistics. This role requires a high degree of organizational skill, attention to detail, and the ability to work independently.

Key Responsibilities:
  • Calendar Management: Oversee and coordinate the executive's schedule, ensuring timely and efficient execution of tasks and meetings.
  • Communication: Draft, proofread, and manage professional correspondence, emails, and presentations, maintaining clear and effective communication at all times.
  • Project Support: Assist with project timelines, collaborate with internal team members, and prepare regular reports on project progress.
  • Event Coordination: Plan and manage meetings, conferences, and company events, ensuring seamless logistics and execution.
  • Administrative Support: Handle routine administrative tasks including expense reports, file organization, record-keeping, and other ad-hoc office duties.
  • Personal Assistance: Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs.
Requirements
  • 5+ years of experience as an executive assistant, preferably in a fast-paced industry or related field.
  • Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines.
  • Excellent written and verbal communication skills.
  • Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design.
  • Discretion and professionalism in handling confidential information.
  • Ability to work flexible hours, including evenings or weekends, as needed.
  • Strong problem-solving skills and the ability to work independently.

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