Senior Virtual Operations Coordinator

7 days ago

Tarlac City, Central Luzon, Philippines beBeeSupport Full time ₱35,000 - ₱48,000
Remote Support Specialist Job Description

We are seeking a proactive and highly organized Remote Support Specialist to support our CEO in a remote work environment.

  • Main Responsibilities:
  • Manage the CEO's calendar, schedule meetings, and coordinate appointments across multiple time zones
  • Handle email correspondence, prioritize messages, and draft responses on behalf of the CEO.
  • Prepare, organize, and distribute documents, presentations, and reports using Google Workspace and Microsoft Office tools
  • Conduct research and provide concise summaries to assist the CEO in decision-making
  • Coordinate virtual meetings, including preparing agendas, taking detailed notes, and following up on action items
  • Maintain organized digital files and ensure timely retrieval of information
  • Act as a liaison between the CEO and internal/external stakeholders
  • Assist with personal administrative tasks as needed

Requirements:

  • A bachelor's degree in the related field is preferred
  • Previous experience as a virtual assistant, executive assistant, or in a similar role supporting senior leadership
  • Background in supporting C-level executives is preferred
  • Excellent English skills (written and verbal) with the ability to draft professional emails and documents.
  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint)
  • Tech-savvy and comfortable learning new tools and software as required
  • Familiarity with project management tools (e.g., Asana, Jira, or similar) is preferred
  • Experience working with a remote team and across time zones is also preferred
  • Strong organizational skills and attention to detail
  • Ability to multitask, prioritize effectively, and meet deadlines in a dynamic environment
  • High level of discretion and ability to handle sensitive information with confidentiality

About This Role:

This is an exceptional opportunity to work remotely and support a senior leader. If you have excellent communication skills, a high level of organization, and experience working in a virtual environment, we encourage you to apply for this position.

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