Executive Support Specialist

3 weeks ago


Cebu, Philippines Sagan Full time
Job Title: Executive Assistant

At Sagan, we're seeking a highly skilled and organized Executive Assistant to provide top-notch administrative support to our executives. As a key member of our team, you'll play a pivotal role in ensuring seamless operations and optimizing productivity.

Key Responsibilities:
  • Calendar Management: Efficiently manage and optimize executives' calendars, coordinating internal and external meetings across multiple time zones.
  • Email Mastery: Maintain organized email inboxes, prioritizing correspondence and drafting responses on behalf of executives.
  • Travel Coordination: Arrange comprehensive travel itineraries including flights, accommodations, and logistics for professional engagements and personal travel.
  • Communication Liaison: Act as a primary point of contact, interfacing with internal and external stakeholders with professionalism and clarity.
  • Task Management: Proactively handle tasks and deadlines, ensuring all commitments are met with attention to detail and timeliness.
  • Process Improvement: Develop and implement operational processes and standard operating procedures (SOPs) to enhance efficiency and workflow.
Requirements:
  • Exceptional organizational skills with a keen attention to detail.
  • Strong written and verbal communication skills in English.
  • Proficiency in productivity tools and platforms such as Google Suite, Microsoft Office, Notion, and other task management software.
  • Proactive and self-motivated with the ability to anticipate needs and take initiative.
  • Previous experience in executive support roles is advantageous.
Preferred Qualifications:
  • Energetic and Positive Personality: Bring a positive and engaging attitude to balance out the COO's more direct style.
  • Adaptability and Initiative: Thrive in an environment where projects may not have clear instructions, and be eager to jump in and find solutions.
  • Tech-Savvy: Comfortable learning and teaching new software platforms to improve organizational systems.


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