Administrative Support Specialist
1 day ago
You are a highly-organized and detail-oriented professional who excels in handling administrative responsibilities such as calendar, task, and email management. You are tech-savvy and familiar with different project management tools.
As an Administrative Support Specialist, you will provide excellence by:
- Overseeing daily operations through collaboration with key members of the organization.
- Performing an array of administrative tasks from managing calendars, generating correspondence, answering calls, and scheduling appointments.
- Helping improve current processes through the creation of standard operating procedures and process documentation for increased efficiency throughout the organization.
- Acting as the main point of contact between staff and executives regarding company updates and employee well-being.
- Assisting with new hires, including documentation and onboarding, and collaborating to address and resolve all employee concerns.
- Building and developing relationships with clients and stakeholders while tactfully managing confidential information and correspondences.
- Managing multiple projects and tasks across programs and functions and keeping communication lines open to address roadblocks and challenges in real-time.
Do you have what it takes to excel in this role?
Consider yourself highly qualified if you have:
- At least 5 years of experience as an Executive Assistant, Project Manager, or similar role.
- Proven experience organizing and directing multiple projects and tasks.
- Experience using project management tools like Trello, Asana, Monday.com, Slack, Teamwork, Basecamp, ClickUp, etc.
- Familiarity with current technologies, like desktop sharing, cloud services, and VoIP.
- Experience with word-processing software, spreadsheets, and CRM systems.
- Knowledge of online calendars and scheduling.
- Excellent phone, email, and instant messaging communication skills.
- Ability to work during US business hours following the CEO/Founder's schedule.
You will have the opportunity to work on a variety of projects and tasks, develop your administrative skills, and build strong relationships with clients and stakeholders.
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