Chief Administrative Officer

2 days ago

Pasay, National Capital Region, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800
Job Summary

RemoteVA is seeking a highly organized and detail-oriented Secretary/Bookkeeper to join their team. As a key member of the administrative staff, you will be responsible for providing exceptional support to management and field staff.

Key Responsibilities
  • Answer incoming phone calls and direct them appropriately or take messages in a professional and courteous manner.
  • Enter work orders into the system and update job statuses as needed in a timely and accurate manner.
  • Create and process invoices accurately and on time, ensuring seamless financial transactions.
  • Assist with accounts payable and receivable entries, maintaining impeccable attention to detail and organizational skills.
  • Research permit and license requirements for new projects, job sites, or services, providing valuable insights and recommendations.
  • Maintain and organize digital and paper records for jobs, invoices, and documentation, adhering to strict confidentiality and data protection protocols.
  • Assist with scheduling, email correspondence, and other office tasks as needed, demonstrating adaptability and flexibility in a fast-paced environment.
  • Provide administrative support to management and field staff, serving as a reliable and efficient point of contact.
Requirements
  • Proven experience in an administrative or bookkeeping role, with a strong emphasis on accuracy and attention to detail.
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook), with the ability to learn and adapt to new software systems.
  • Excellent phone etiquette and communication skills, with the ability to build rapport with clients and colleagues alike.
  • Strong organizational and multitasking abilities, with a proven track record of prioritizing tasks and managing multiple deadlines.
  • Ability to work independently and handle confidential information with discretion and integrity.
  • Familiarity with permit/license research or willingness to learn and develop new skills.
  • High attention to detail and accuracy in data entry and invoicing, with a focus on precision and quality control.
Benefits

Work-from-home opportunity with flexible hours and a competitive salary.

Night Shift (EST) schedule allows for maximum productivity and minimal distractions.

Weekly pay ensures consistent and predictable income.

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