
Physician Support Specialist
1 week ago
Job Summary:
We are seeking a seasoned administrative professional to provide high-level support to our physicians and management team.
About the RoleThis is an exciting opportunity for an organized and detail-driven individual to manage complex scheduling, coordinate travel arrangements, and prepare presentations with a polished tone.
The ideal candidate will have a proactive approach, taking ownership of outcomes and delivering exceptional service in fast-paced environments.
Key Responsibilities- Manage physician and management scheduling – coordinate multiple calendars, resolve conflicts, and ensure accuracy.
- Arrange personal and professional travel – manage end-to-end bookings, itineraries, and contingency plans.
- Prepare high-quality presentations – ensure branding, clarity, and accuracy in PowerPoint decks.
- Draft professional correspondence – write letters and communication with a polished tone.
- Maintain databases – update and manage key records with 100% accuracy.
- Coordinate across departments – ensure smooth information flow between teams.
- Handle phone-based scheduling – act as liaison when email scheduling is restricted.
- Protect confidentiality – manage sensitive medical and operational information with discretion.
- Minimum 4 years of experience in executive or administrative support, preferably in healthcare or physician-facing roles.
- Proven success managing complex scheduling across multiple executives.
- Expertise in PowerPoint, Excel, email management, and database administration.
- C1-level English proficiency (spoken and written).
- Ability to work aligned to PST hours.
- Strong attention to detail and accuracy in all deliverables.
- Demonstrated professionalism in handling confidential and sensitive information.
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