Administrative Project Assistant

3 days ago

Makati City, National Capital Region, Philippines beBeeProject Full time $7,800 - $72,000
Job Overview:

As an Administrative Project Assistant, you will play a vital role in supporting the project team in various administrative, data entry, and project-based tasks.

Key Responsibilities:
  • Manage general mailboxes for timely and accurate responses to hiring manager and supplier inquiries
  • Assist project team members during all stages of requisition and contingent worker management processes
  • Support onboarding & offboarding activities
  • Onboarding: Ensure all onboarding steps are completed accurately and on time, including background checks, compliance documentation, system access setup, and Day 1 readiness
  • Offboarding: Ensure all termination activities are completed, including badge returns, system deactivations, and offboarding documentation
  • Monitor both Power BI and VMS dashboards regularly, documenting any anomalies and proactively escalating potential issues as needed
Requirements:

We are seeking a highly skilled and organized individual with strong administrative abilities.

  • High School Diploma or equivalent required; 1-3 years' work experience as a recruiting assistant, staffing coordinator, or administrative assistant preferred
  • Proficient with Microsoft suite of products and Adobe
  • Knowledge of VMS, HRIS, or ATS systems
  • A team player with strong follow-up skills, ability to honor and meet deadlines, and good communication skills (written and verbal)
Work Conditions:

This job operates in a professional office environment, requiring minimal travel and occasional lifting of files or other objects up to fifteen pounds.

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