Chief Operational Specialist

1 day ago

Mabalacat, Central Luzon, Philippines beBeeProject Full time ₱7,200 - ₱7,800
Job Title: Operations Lead

We are seeking a highly organized and detail-oriented professional to oversee key operational tasks.

  • Manage the end-to-end tendering process, including preparing bid documents and reviewing proposals
  • Source, negotiate, and finalize supplier contracts to optimize cost-effectiveness and quality
  • Ensure compliance with procurement policies and regulations
  • Oversee the preparation and processing of invoices, ensuring accuracy and timely submission
  • Monitor payments, reconcile financial records, and coordinate with stakeholders for billing-related issues
  • Ensure adherence to financial policies and industry regulations
  • Draft and edit reports, proposals, and other key business documents
  • Review and proofread materials to ensure clarity, accuracy, and consistency
  • Maintain a professional and compelling tone across all written communication
  • Handle day-to-day project management tasks, including scheduling, coordinating meetings, and maintaining documentation
  • Track project progress and ensure alignment with organizational goals
  • Assist in general administrative functions to enhance workflow efficiency
Required Skills & Qualifications:
  • Education: Bachelor's degree in Business Administration, Project Management, Finance, or a related field
  • Experience: Minimum of 3-5 years of experience in project management, procurement, billing/invoicing, or a similar role
  • Technical Skills: Proficiency in SAP Ariba, Excel, or relevant project management software
  • Communication Skills: Strong writing and editing abilities with an eye for detail
  • Analytical Skills: Ability to assess tender proposals, negotiate contracts, and manage financial processes
  • Organizational Skills: Excellent time management, ability to multitask, and attention to detail
Preferred Qualifications:
  • Experience in handling large-scale procurement and financial documentation
  • Familiarity with compliance regulations related to tendering and invoicing
  • Strong interpersonal skills to collaborate with internal and external stakeholders

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