Procurement Specialist
1 day ago
We are seeking a detail-oriented and organized professional to join our team in this Procurement Support role. The ideal candidate will have experience in procurement or purchasing support, preferably in the food industry, pharmaceutical manufacturing, or device and equipment sectors.
Key Responsibilities:- Vendor & Purchase Order Management:
- Monitor and respond to supplier emails promptly.
- Communicate regularly with 10-15 vendors weekly, ensuring inquiries are acknowledged within one hour whenever possible.
- Oversee AI automation for vendor communication, ensuring automated follow-ups and email handling function correctly.
- Data Accuracy & System Checks:
- Verify that PO details—quantities, pricing, payment terms, and shipping terms—match across all platforms.
- Identify and correct discrepancies such as pricing mismatches, weight errors, or incorrect payment/shipping terms.
- Inventory Reporting & Tracking:
- Generate and distribute weekly inventory reports from SOS Inventory, highlighting materials pending release.
- Identify and report discrepancies such as incorrect transfer amounts between locations.
- Monitor materials in quarantine or pending transfer to ensure timely movement.
- Logistics Coordination:
- Partner with the warehouse and receiving teams to ensure smooth movement of goods.
- Communicate with third-party logistics (3PL) providers to schedule and confirm product pickups when ready.
- Follow up daily with the 3PL to ensure pickups are scheduled promptly, particularly during busy periods.
- Provide the team with relevant pickup details (product readiness, pallet count, pickup location) so they can finalize truck scheduling and shipping labels.
- Address and resolve any scheduling conflicts or delivery delays, managing approximately 5-10 pickups per week.
- Adhoc Project Support:
- Assist in various procurement and inventory-related projects as assigned.
- Complete data entry tasks, such as updating inventory records based on Excel forms from warehouse counts.
- Support production paperwork needs, including filling out specific Excel forms as directed.
- Update bills of materials (BOMs) in the system as required, with full training provided.
This is a remote position, allowing you to work from anywhere. You will be part of a dynamic team that values transparency, collaboration, and customer satisfaction.
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