Senior Financial Transaction Coordinator

Job Description

This position plays a vital role in ensuring the financial operations of the organization run smoothly. As an Accounts Payable Analyst, you will be responsible for managing the accounts payable process, guaranteeing accurate and timely payment of invoices, and maintaining vendor relationships.

You will analyze accounts payable data, reconcile accounts, and provide insights to improve efficiency and effectiveness. The ideal candidate should possess strong analytical skills, attention to detail, and proficiency in accounting principles and software.

Responsibilities:

• Receive, review, and process invoices for payment, ensuring accuracy, completeness, and adherence to company policies and procedures.
• Verify invoice details, including prices, quantities, terms, and approvals, and resolve discrepancies as needed.
• Maintain vendor accounts, including setup, maintenance, and communication regarding payment inquiries and discrepancies.
• Cultivate positive relationships with vendors and resolve issues or disputes in a timely and professional manner.
• Prepare and process payment batches, including checks, electronic transfers, and ACH payments, in accordance with payment terms and deadlines.
• Reconcile payments with invoices and ensure proper documentation and authorization for all transactions.
• Reconcile accounts payable sub-ledger to the general ledger on a regular basis, ensuring accuracy and integrity of financial data.
• Investigate and resolve discrepancies or variances in a timely manner.
• Review and process employee expense reports, ensuring compliance with company policies and reimbursement guidelines.
• Verify supporting documentation, receipts, and approvals for accuracy and completeness.
• Analyze accounts payable data and trends to identify opportunities for process improvements, cost savings, and efficiency enhancements.
• Prepare periodic reports and ad-hoc analyses for management review and decision-making purposes.
• Ensure compliance with regulatory requirements, accounting standards, and internal control policies related to accounts payable processes.
• Assist in internal and external audits by providing documentation, explanations, and support as needed.

Required Skills and Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 3+ years' experience in accounts payable or related accounting functions, preferably in a corporate environment.
• Strong understanding of accounting principles and practices, including GAAP.
• Proficiency in accounting software such as QuickBooks, SAP, Oracle, or similar platforms.
• Excellent attention to detail and accuracy in data entry and financial transactions.
• Strong analytical and problem-solving skills, with the ability to identify trends, patterns, and discrepancies.
• Effective communication and interpersonal skills, with the ability to collaborate across departments and interact with vendors and stakeholders.
• Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.

Benefits and Compensation

• Competitive compensation package, tailored to fit individual needs.
• HMO coverage with dependent benefits.
• Dental coverage.
• In-house dental assistance worth ₱5,000.
• Free meals during training.
• Career growth and learning opportunities.
• Allowances for rice, clothing, laundry, and meals.
• Performance and loyalty bonuses.
• Employee shuttle services.
• Company retreats and off-site events.

Working Environment

This role operates in a professional office environment, requiring minimal movement and lifting up to 40 pounds.

Equal Opportunity and Accommodation

Our organization maintains a work environment free from discrimination, where employees are treated with dignity and respect. We are an equal opportunity employer and will not discriminate or harass based on age, ancestry, color, gender identity or expression, genetic information, marital status, medical condition, national origin, disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other protected characteristic.

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