Senior Executive Assistant

22 hours ago

General Santos, Soccsksargen, Philippines beBeeAdministrative Full time ₱4,000,000 - ₱8,000,000
Job Title:

High-Level Administrative Professional

Job Description:

The primary responsibility of the High-Level Administrative Professional is to provide executive support to executives, managing daily schedules, communications, and administrative tasks. This role ensures efficient information flow, organizes meetings, coordinates travel arrangements, and maintains office operations.

Key Responsibilities:
  • Executive Support & Coordination: Act as the primary point of contact among executives, employees, clients, and external partners, managing information flow accurately and efficiently.
  • Calendar & Meeting Management: Manage calendars, schedule and set up meetings, and take minutes during discussions.
  • Administrative & Travel Coordination: Make travel and accommodation arrangements, oversee the performance of other clerical staff, and manage office supply inventory.
  • Financial Tracking & Reporting: Track daily expenses and prepare weekly, monthly, or quarterly reports (bookkeeping).
  • Communication & Correspondence: Format information for internal and external communication (memos, emails, presentations, reports), screen and direct phone calls, and distribute correspondence.
  • Conduct research and create detailed outputs.
  • Filing & Organization: Organize and maintain the office filing system.
Line of Business:
  • Executive Virtual Assistance, focused on providing high-level administrative, organizational, and communicative support to executives and management.
  • Specialized in executive support, calendar and meeting management, administrative coordination, financial tracking, communication and correspondence, and office organization.

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