Operations Project Manager

17 hours ago

Province of Palawan, Mimaropa, Philippines beBeeProject Full time ₱3,000,000 - ₱6,000,000

We are seeking a highly skilled professional to support a high-performing founder with ADHD. The ideal candidate will have expertise in operations, project management, tech tools, sales funnels, and high-converting ad creation.

Key Responsibilities:
  1. Develop SOPs, workflows, onboarding documents, and scalable team systems.
  2. Implement project tools and create internal structure from scratch.
  3. Maintain company drives, task lists, and accountability trackers.
  4. Schedule & Priority Management:
  • Manage the CEO's calendar, appointments, and digital events across time zones.
  • Send reminders, confirmations, and assist with time-blocking for focus.
  • Ensure executive priorities are aligned and followed up.
Project Management:
  • Use Trello and Google Sheets to manage weekly task boards.
  • Lead weekly standups or check-ins to keep the team aligned.
  • Coordinate with developers, contractors, and the finance team.
  • Write professional, brand-aligned emails, captions, bios, and content drafts.
  • Repurpose Loom/Yard Stream videos into text and polished assets.
  • Support pitch decks, email campaigns, grant applications, and scholarship submissions.
  • Build and track simple sales funnels and lead capture systems.
  • Create and monitor high-converting digital ads (Facebook, Instagram, LinkedIn).
  • Use AI or automation to enhance campaigns and conversion tracking.
  • Research and apply for podcast features, interviews, articles, and press opportunities.
  • Create media kits, speaker bios, and track outreach efforts.
  • Help amplify brand messaging for the founder and wellness brands.
  • Assist in launching new offers, digital products, or wellness campaigns.
  • Coordinate with designers, copywriters, and tech team to ensure deadlines are met.
  • Upload content to Amazon, website, or app as needed and track version control.
  • Work across departments (app development, financials, coaching) to streamline systems.
  • Provide reminders and help maintain communication among key staff.
  • Use and manage tools like ChatGPT, Jasper, Notion AI, Otter, Zapier, Bolt, and Famous.ai.
  • Recommend automation tools and workflows to improve efficiency.
  • Support low-code or no-code app development using tools like Bubble, Glide, Adalo.
  • Assist with Amazon Store backend, uploading listings, writing descriptions.
  • Track orders, product updates, and digital inventory.
Sales/E-commerce:
  • AI Tools: ChatGPT, Jasper, Notion AI, Otter, Zapier, Bolt, Famous.ai.
  • Sales/E-commerce: Amazon Store backend, Shopify, ManyChat, app builders like Glide/Bubble.
Requirements:
  • 3+ years supporting founders or managing projects (preferably in a startup or remote setting).
  • Excellent English communication skills (written and verbal).
  • Tech-savvy and comfortable with AI and modern automation tools.
  • Experience in sales, funnels, and high-converting campaigns a major plus.
  • Organized, proactive, and resourceful—can work independently and think strategically.
  • Have experience in health, wellness, or beauty industries.
  • Understand branding, public speaking, or course launches.
  • Have a background in journalism, marketing, PR, or software building.

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