Executive Support Specialist

20 hours ago

Mandaue City, Central Visayas, Philippines beBeeLeadership Full time $90,000 - $120,000
Executive Support Professional

We are seeking a highly skilled and organized individual to fill the role of Executive Support Professional.

This is an exciting opportunity for someone who can seamlessly transition between tactical execution and strategic planning, bringing innovation and structure to a fast-paced environment.

If you're resourceful, tech-savvy, and thrive on solving complex problems, we'd love to meet you.

Main Responsibilities:
  • Process Optimization: Identify areas for improvement, implement efficient workflows using automation tools, and streamline processes to maximize productivity.
  • Data-Driven Decision Making: Analyze data to uncover actionable insights and inform operational improvements.
  • Collaborative Partnership: Work closely with internal teams and external stakeholders to propose solutions, drive initiatives, and maintain strong relationships.
  • Strategic Scheduling & Travel Management: Oversee executive calendars, prioritize tasks, and coordinate meetings to ensure optimal time management. Coordinate logistics for travel, events, and in-person meetings to ensure seamless experiences and clear communication with multiple stakeholders.
  • Documentation & Communication: Create high-quality reports, presentations, and memos that effectively communicate key information.
  • Adaptability: Stay up-to-date with industry trends and emerging technologies to support innovation within the team.
Key Qualifications:
  • Experience: 3+ years in an EA or operations role, preferably in a fast-paced industry.
  • Communication Skills: Strong written and verbal communication skills, with a collaborative approach and confident in managing relationships internally and externally.
  • Tech Proficiency: Skilled in MS Office, Google Workspace, and project management and productivity platforms like Slack, Loom, Notion, and Asana.
  • Problem-Solving Skills: Analytical mindset with a proven ability to identify challenges, generate solutions, and deliver results.
About Our Team

We are dedicated to revolutionizing the way teams interact with AI in their daily workflows.

We champion security, innovation, customer experience, and growth, and our inclusive culture values diversity and promotes equal opportunities for all.

We are building a world-class, global-first team that dogfoods our own product to drive excellence and success.

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