Executive Support Specialist

1 day ago

Mandaue City, Central Visayas, Philippines beBeeSupport Full time $7,000 - $12,000
Transformative Executive Support Opportunity

Overview of the Role

As a key member of our dynamic team, you will be responsible for providing exceptional support to high-profile executives. Your primary focus will be on managing complex calendars, coordinating travel arrangements, and ensuring seamless communication between stakeholders.

Key Responsibilities:

  1. Calendar Management: Develop and implement efficient calendar systems to prioritize tasks and ensure optimal productivity.
  2. Communication Hub: Streamline correspondence, manage inboxes, and utilize emotional intelligence to handle sensitive stakeholder interactions.
  3. Operational Efficiency: Anticipate needs, act proactively, and coordinate diverse projects with meticulous attention to detail.
  4. Decision Support: Gather and analyze data to inform executive decision-making, prepare reports, and offer strategic insights.
  5. Adaptability and Growth: Thrive in a fast-paced environment, actively seek feedback for continuous improvement, and balance multiple priorities while maintaining composure under pressure.
  6. Executive Buffer: Handle routine matters independently, know when to involve the executive, and maintain confidentiality and discretion in all matters.
  7. Personal Support: Manage personal tasks, such as gifts, restaurant reservations, and personal appointments, to ensure the executive's well-being.

Requirements

  • Language Proficiency and Exceptional Communication Skills: Near-native level of English proficiency in speech, writing, and reading.
  • Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or client-facing roles.
  • Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context.
  • Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure.
  • Flexibility: Willingness to align work hours with US time zones.

Benefits

  • Fair Compensation (40 hours per week): Competitive hourly rate based on experience.
  • Flexibility of Remote Work: Enjoy the flexibility of working remotely from your preferred location.
  • Paid Time Off: 10 paid days off, unlimited sick leave, and 7 holidays to ensure you have time to recharge.
  • Performance-Based Rewards: Increases and bonuses based on performance.
  • Career Growth: Opportunities to advance into roles such as Chief of Staff or Operations Manager.
  • Exclusive Training: Master the Atlas Executive Management System (EMS): Comprehensive, paid certification program learning proven systems to support executive growth.
  • Continuous Development:
    • Mentorship: Weekly mentorship sessions to support professional growth.
    • Office Hours: Bi-weekly open office hours for additional guidance.
    • Skills Training: Advanced training to enhance capabilities.
  • Supportive Community: Connect and grow with like-minded professionals committed to excellence.
  • Stability: We prioritize finding new opportunities for high-performing team members, ensuring long-term career security.

Is This the Right Role for You?

  • Are you energized by constant change?
  • Can you seamlessly switch between high-level strategy and detailed execution?
  • Are you prepared to be a true partner to your executive, managing both professional and personal matters?
  • Do you view feedback as a gift?
  • Can you make decisions confidently in high-pressure situations?
  • Are you committed to continuous self-improvement?
  • Can you maintain your own well-being while supporting others?

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