Administrative Manager

2 days ago

Pulong Santa Cruz, Calabarzon, Philippines beBeeOperational Full time ₱500,000 - ₱800,000
Job Opportunity: Operations Administrator

We are seeking a highly skilled and organized individual to fill the role of Operations Administrator. The successful candidate will provide exceptional support to our leadership team, ensuring smooth operations across all levels of the organization.

This is a unique opportunity for a proactive and resourceful professional to take ownership of complex projects with minimal oversight. If you have exceptional organizational skills, attention to detail, and the ability to manage multiple priorities, we encourage you to apply.

Responsibilities:

  • Executive Support: Serve as a key liaison between leadership, staff, students, volunteers, and external contacts; coordinate across departments to ensure seamless execution of executive initiatives.

  • Operations Management: Manage park permitting processes across multiple service locations, oversee contracts with universities for occupational therapy student placements (documentation, scheduling, onboarding), coordinate internship and volunteer programs (40+ volunteers annually), and assist with Group Assistant hiring (posting openings, screening candidates, scheduling interviews, onboarding).

  • Project & Data Management: Input and maintain program data in the EMR system (Therabyte) for accurate billing and service delivery; process and distribute superbills; monitor project deadlines via ClickUp and Google Workspace.

  • Technology & Communications: Update the company website with staff changes and program updates; support operational and marketing tasks (SEO updates, social media content, online platform management); record and document processes via Loom for training and onboarding.

Requirements:

  • Proven experience as an Executive Assistant, Chief of Staff, or senior administrative support role.

  • Exceptional organizational and time-management skills with the ability to juggle multiple priorities.

  • Strong written and verbal communication; professional and clear communicator.

  • Ability to work independently, take ownership of tasks, and proactively problem-solve.

  • Comfortable using and managing multiple platforms, including: ClickUp, Trello, Google Workspace (Docs, Sheets, Drive, Forms), EMR systems (Therabyte), Acuity Scheduling, Zoom, Google Meet, LastPass, Loom, Squarespace.

  • High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.

  • Experience with multi-state practices or organizations experiencing rapid growth is a plus.

Benefits:

  • Competitive salary commensurate with experience.

  • Opportunities for professional development and growth.

  • Work in a dynamic and supportive team environment.

  • Make a meaningful impact by helping to build and strengthen families.

  • Administrative Operations Manager

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeExecutive Full time ₱7,200 - ₱7,800

    Executive AssistantWe are seeking a highly skilled Executive Assistant to join our team.This role requires a self-motivated individual who can effectively collaborate with remote colleagues and handle multiple tools and systems.The ideal candidate will be responsible for streamlining administrative operations, managing web/CRM functionality, and supporting...

  • administrative supervisor

    6 days ago

    Pulong Santa Cruz, Calabarzon, Philippines fastock warehousing inc. Full time $70,000 - $120,000 per year

    Supervise and manage administrative staff to ensure they perform their duties efficiently.Oversee the day-to-day administrative operations of the organization.Develop and implement administrative policies and procedures.Coordinate and schedule meetings, appointments, and events.Maintain and update office records and databases.Prepare and manage the...

  • Systems Administrator and Process Manager

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeOperations Full time ₱300,000 - ₱500,000

    About the PositionWe are looking for a skilled Operations and Systems Professional to support our growing business in Melbourne. This role is designed for someone who excels in creating order, building systems, and executing tasks that keep operations running smoothly.You will play a vital role in setting up essential tools and processes, organizing data,...

  • Administrative Specialist for Wealth Management

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeFinancial Full time ₱500,000 - ₱700,000

    Financial Planning AssistantWe are seeking a skilled and detail-oriented Financial Planning Assistant to join our team. The successful candidate will be responsible for providing administrative support to our financial planners, ensuring the smooth operation of our business.Job Description:Preparing and lodging forms and documentation for superannuation,...

  • Administrative Assistant

    1 week ago

    Pulong Santa Cruz, Calabarzon, Philippines The VITO Group Full time ₱18,000 - ₱23,000 per year

    Job Responsibilities:Provide administrative, procurement, facilities, contract management/corporate transactions related to telecommunication, building/facilities management, car related transactions, etc.Organize and provide efficient administrative support not limited to booking/arrangements, visa processing, car maintenance related transactions including...

  • Administrative Coordinator

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeBookkeeper Full time ₱7,200 - ₱7,800

    Job SummaryWe are seeking an experienced Administrative Coordinator to manage day-to-day administrative and bookkeeping tasks for our construction/roofing operations.The ideal candidate will have strong organizational skills, attention to detail, and excellent communication skills. Experience with AccuLynx or other construction management software is...

  • Virtual Administrator

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱40,000 - ₱45,000

    Job OverviewWe are seeking a detail-oriented and organized Remote Administrative Coordinator to manage our daily administrative tasks.The ideal candidate will have excellent communication skills, be proficient in Microsoft Office Suite and Google Suite, and possess experience in customer service, data entry, or administrative assistance.Responsibilities...

  • IT Systems Administrator

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeTechnical Full time ₱350,000 - ₱600,000

    IT Support SpecialistWe are seeking a highly skilled and customer-focused IT professional to join our team. This is a technical support role with a strong emphasis on networking, cross-platform support, and software as a service (SaaS) administration. As the first line of escalation for complex technical issues, you will provide advanced support to internal...

  • Administrative Coordinator

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time $20,000 - $30,000

    Job Title: Administrative CoordinatorJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our operations team, ensuring seamless day-to-day activities and contributing to the overall success of our...

  • Sales Administrator

    22 hours ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministration Full time ₱1,800,000 - ₱2,500,000

    As a Sales Administration Officer, you will play a crucial role in supporting the growth of our automotive services business.Key ResponsibilitiesQuote Preparation: Interpret Excel-based price lists and use CRM templates to send accurate quotes via email.Record Keeping: Maintain accurate records of quotes and customer correspondence.Customer Communication:...