Administrative Professional

14 hours ago

Bacoor, Calabarzon, Philippines beBeeAdministration Full time ₱54,000

**Job Title:** Virtual Assistant

 

We are seeking an experienced administrative professional to join our team as a Virtual Assistant. This role will provide exceptional support to our divisions, focusing on painting and construction, as we expand into the mining sector.

 

  • Manage and respond to multiple email inboxes for client communications and inquiries within 24-hour response timeframes.
  • Generate quotes and invoices using SimPro, ensuring accurate job costing and timely billing.
  • Coordinate jobs and resources to optimize crew efficiency and minimize travel time between sites.
  • Oversee accounts receivable processes, including persistent follow-up on outstanding invoices to reduce aging by 30%.
  • Collaborate with project managers on project administration and resource allocation.
  • Maintain all job documentation, compliance records, and WHS requirements.
  • Support transition from paper-based safety documentation to digital systems.
  • Develop and maintain Standard Operating Procedures (SOPs) for all business processes.

 

**Requirements:**

 

  • Strong experience with construction or trades industry operations.
  • Proficiency with job management software, preferably SimPro.
  • Excellent written and verbal communication skills for client-facing interactions.
  • Experience with invoicing, accounts receivable, and basic financial administration.
  • Strong organizational skills and attention to detail for compliance documentation.
  • Understanding of Australian construction industry practices and compliance requirements.
  • Comfortable with technology adoption and process documentation.

 

This is a full-time, hands-on role with real responsibility and opportunities for growth as the company expands.

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