Senior Operations Specialist

1 week ago

Dasmariñas, Calabarzon, Philippines beBeeStrategist Full time ₱600,000 - ₱1,000,000

A highly skilled Project Coordinator will join our team to create structure and freedom for a high-performing founder with ADHD.

Key Responsibilities:

  • Create Standard Operating Procedures, workflows, onboarding documents, and scalable team systems
  • Implement project tools and design internal structures from scratch
  • Maintain company drives, task lists, and accountability trackers
  • Schedule & Priority Management
    • Manage the CEO's calendar, appointments, and digital events across time zones
    • Send reminders, confirmations, and assist with time-blocking for focus
    • Ensure executive priorities are aligned and followed up
  • Project Management
    • Use Trello and Google Sheets to manage weekly task boards
    • Lead weekly standups or check-ins to keep the team aligned
    • Coordinate with developers, contractors, and the finance team
    • Write professional, brand-aligned emails, captions, bios, and content drafts
    • Repurpose Loom/Yard Stream videos into text and polished assets
    • Support pitch decks, email campaigns, grant applications, and scholarship submissions
    • Build and track simple sales funnels and lead capture systems
    • Create and monitor high-converting digital ads (Facebook, Instagram, LinkedIn)
    • Use AI or automation to enhance campaigns and conversion tracking
    • Research and apply for podcast features, interviews, articles, and press opportunities
    • Create media kits, speaker bios, and track outreach efforts
    • Help amplify brand messaging for the founder and wellness brands
    • Assist in launching new offers, digital products, or wellness campaigns
    • Coordinate with designers, copywriters, and tech teams to ensure deadlines are met
    • Upload content to Amazon, website, or app as needed and track version control
    • Work across departments (app development, financials, coaching) to streamline systems
    • Provide reminders and help maintain communication among key staff
    • Use and manage tools like ChatGPT, Jasper, Notion AI, Otter, Zapier, Bolt, and Famous.ai
    • Recommend automation tools and workflows to improve efficiency
    • Support low-code or no-code app development using tools like Bubble, Glide, Adalo
    • Assist with Amazon Store backend, uploading listings, writing descriptions
    • Track orders, product updates, and digital inventory
  • Sales/E-commerce:
    • AI Tools: ChatGPT, Jasper, Notion AI, Otter, Zapier, Bolt, Famous.ai
    • Sales/E-commerce: Amazon Store backend, Shopify, ManyChat, app builders like Glide/Bubble
  • Excellent English communication skills (written and verbal)
  • Tech-savvy and comfortable with AI and modern automation tools
  • Experience in sales, funnels, and high-converting campaigns a major plus
  • Organized, proactive, and resourceful—can work independently and think strategically

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