Administrative Support Specialist

18 hours ago

San Fernando, Central Luzon, Philippines beBeeExecutive Full time ₱8,000,000 - ₱11,000,000
Job Summary

This role involves providing top-tier support to senior executives in a fast-paced environment.

The successful candidate will deliver exceptional administrative services, streamlining operations and driving success in executive recruitment.

Key responsibilities include managing complex calendars, prioritizing meetings, handling confidential travel logistics, drafting high-level correspondence, and preparing executive reports and presentations.

Key Responsibilities
  • Manage and coordinate executive schedules, prioritize tasks, and handle sensitive travel arrangements.
  • Prepare and edit high-level documents, including executive reports, presentations, and correspondence.
  • Oversee document management, ensuring confidentiality and security of client files and project tracking.
  • Conduct research to support executive decisions, candidate profiling, and market insights.
  • Coordinate with internal teams on projects and initiatives, facilitating effective collaboration and communication.
  • Liaise with clients and candidates, ensuring polished and professional interactions.
  • Plan and execute executive events, board meetings, and leadership workshops.
Requirements
  • Proven experience as an Executive Assistant or in a senior administrative role.
  • Proficiency in Microsoft Office Suite and tools like Google Workspace.
  • Exceptional organizational and multitasking skills in dynamic environments.
  • Superior written and verbal communication abilities.
  • Discretion in handling confidential information.
  • Attention to detail with a commitment to accuracy.
  • Ability to operate independently while collaborating effectively in teams.
  • Adaptable mindset for dynamic priorities.

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