High-Level Support Specialist

24 hours ago

Manila, National Capital Region, Philippines beBeeSupport Full time ₱5,000,000 - ₱7,500,000

Job Opportunity: High-Level Support Specialist

Job Title: Executive Assistant

We are seeking a highly skilled and organized support specialist to provide top-level assistance to senior executives. This is a permanent remote opportunity with an Australian morning schedule, allowing you to enjoy your evenings.

The ideal candidate will have exceptional time management skills, be able to draft documents, and help the executive with meeting preparations. They should also be able to gatekeep and prioritize meeting requests, maintain the executive's to-do list, and surface next actions.

Key Responsibilities:

  • Calendar Management: Manage complex diaries across time zones, anticipate conflicts, propose options, and build buffer/transition time.
  • Meeting Operations: Prepare meeting agendas, capture minutes, and drive action-item follow-through with clear owners and deadlines.
  • Communication & Documentation: Draft, polish, and format documents using advanced Microsoft Office.
  • Travel & Logistics: Plan end-to-end domestic/international travel for the team: flights, hotels, ground transport, visas, itineraries, and contingency plans.
  • Project & Stakeholder Coordination: Track cross-functional projects, timelines, risks, and milestones; keep owners accountable.

Requirements:

  • Proven success as a support specialist in a high-paced environment where the leader's time is scarce.
  • Expert diary & time management, minutes & action management, to-do list management, and travel management.
  • Advanced Microsoft Office skills: Word (styles, TOCs, mail merge), PowerPoint (master slides, storytelling), Excel (pivot tables, lookups, data cleanup, charts).
  • Exceptional written and verbal communication; concise, diplomatic, and discreet.

What We Offer:

  • A supportive culture where your well-being is our priority.
  • A chance to work with a talented team.
  • Opportunities for growth and development.

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