High-Level Administrative Assistant

2 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time $12,000 - $14,400
Executive Support Specialist

We are seeking an exceptional Executive Support Specialist to provide high-level support to our team. The ideal candidate will be highly organised, trustworthy, fast-learning, adaptable, and capable of handling sensitive information with discretion.

The successful candidate will manage the Managing Director's calendar, inboxes, meetings, tasks, travel, and communications. They will also support business operations, project tracking, client coordination, and capacity planning.

Key Responsibilities:
  • Manage the Managing Director's calendar, inboxes, meetings, tasks, travel, and communications; act as right-hand person in both business and some personal admin.
  • Support business operations, project tracking, client coordination, and capacity planning; assist with internal process improvement and workflow optimisation.
  • Confidently use tools like Office 365, Teams, VOIP, and project software (e.g., Monday.com) to enhance productivity and efficiency.
Requirements:
  • 8+ years of experience in Executive Assistant, Personal Assistant, or similar roles
  • Exceptional English skills - written and spoken (must sound local to Australian clients)
  • Tech-savvy with fast learning skills - familiarity with Microsoft Teams, Outlook, task/project management tools, and CRMs
  • Reliable, honest, highly motivated, and self-starting

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