Executive Support Professional

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time ₱7,800 - ₱8,400

Administrative Assistant Job Opportunity

RemoteVA is seeking a highly organized and proactive Administrative Assistant to support our team with various operational tasks.

Key Responsibilities:
  • Manage and update calendars, schedule meetings, and set up appointments
  • Utilize Asana for task tracking and project management
  • Assist with reviewing and managing contracts, ensuring all documentation is accurate and up-to-date
  • Organize and review receipts, and track purchases and expenses
  • Maintain and manage travel logs, including travel arrangements and documentation
  • Screen record all meetings and use Otter for transcription and meeting notes
  • Conduct regular file reviews to ensure all records are complete and organized
  • Handle email management, including sorting, prioritizing, and responding to messages on behalf of the team

Requirements:

  • Proven experience as an Administrative Assistant or in a similar role
  • Proficiency with Asana, calendar management tools, and email platforms
  • Strong attention to detail and organizational skills
  • Excellent communication skills and the ability to manage multiple tasks effectively
  • Familiarity with transcription tools (e.g., Otter) and screen recording software is preferred
  • Ability to work in EST time zone hours (9 AM - 5 PM, Monday to Friday)

Benefits:

  • Competitive compensation
  • Opportunity to work remotely with a collaborative team
  • Professional development and growth opportunities

Job Details:

  • Seniority level: Associate
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Technology, Information and Internet

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