Document Management Specialist

6 days ago

Makati City, National Capital Region, Philippines Odfjell Technology Full time

At Odfjell Technology, we deliver innovative solutions that drive efficiency and sustainability for our clients. We are seeking a highly skilled Document Management Specialist to join our team.

The ideal candidate will have:

  • Graduate of BS Library Management or any related field.
  • Minimum three years of experience in technical document control processing in a Global Business Services environment.
  • Proficiency in AutoDesk software and coding languages such as VBA.
  • Experience in designing templates, document file types, and databases.
  • In-depth knowledge of data management in ERP systems (PROARC, TechDoc, Insights, IFS, Data Management Library/DOCS).

The successful candidate will bring:

  • Technical expertise and interest in Oil, Gas & Energy industries/EPCs in handling projects.
  • Basic knowledge of drilling equipment is an advantage.
  • Good IT skills and understanding of ERP-related systems.
  • Excellent computer skills, knowledgeable in MS Office applications and Adobe Acrobat Pro.
  • Possess basic knowledge in document control and management processes and standards and ISO standards.
  • Good presentation and translation of information and ideas.
  • Ability to work under pressure and handle complaints.
  • Ability to learn quickly, take initiative, has sound judgment and make decisions within scope and guidelines.
  • Ability to work independently as well as achieving results through teamwork.
  • Structured, accurate, systematic, and committed to deliver within deadlines.
  • Business and result-oriented mindset.
  • Understanding of operation in an international business environment.
  • Good communication skills – written and oral in the English language, with expertise in international and cross-cultural communications and business relations.
  • Motivated to facilitate and contribute to company's growth.
  • Amenable to work in Makati.

Your Mission:

  • Handle technical documentation for internal and external customers.
  • Cooperate closely with project teams when needed.
  • Control and review of incoming/outgoing documentation according to Document Change Form and Master document lists.
  • Receive, register, and distribute technical documentation in accordance with distribution matrixes, archiving, and documentation procedures.
  • Administrate, maintain, and revise engineering technical documentation.
  • Support engineering operations in transmittal of technical documentation to clients and authorities.
  • Publish drawings with Autodesk applications according to Redline Mark-up while maintaining the security and confidentiality of documents.
  • Contribute to efficiency improvement and technical information processes.
  • Participate in establishment and maintenance of internal procedures, routines, and check-up lists for technical information.
  • Assist as requested by MODU Technical Services.

Why You Should Join Our Team:

Odfjell Technology recognizes the shift to renewable energy requires a new way of thinking. By leveraging diverse, cross-functional teams, we drive innovation, sustainability, and technological improvements across the business. Our people are at the heart of what we do to drive change as we continue to shape and grow the business.

We strive to create a satisfying and motivating workplace for our employees and an arena for sharing experiences with a focus on ongoing learning and development. Our employees report high levels of empowerment, open dialogue, and trust.

We believe that diversity and inclusion are pre-conditions to succeed in a global marketplace. We believe our company values should be reflected in the everyday behavior of our leaders and employees alike.

We offer:

  • Learning and development support.
  • Collaborative, diverse, and inclusive working environment.
  • Part of a global company with opportunities for growth and development.
  • Competitive compensation and benefits including paid time-off, insurances, and retirement.

We live our core values – creative, competent, result-oriented, committed – while always being safety conscious.

We use Semac background checks in our recruitment process.

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