Sales Order Coordinator

1 day ago

Mandaue City, Central Visayas, Philippines beBeeCustomerService Full time ₱35,000 - ₱50,000
Job Title:

Sales Administrator - Custom Apparel Division

We are seeking a highly organized and detail-oriented Sales Administrator to join our team. As a Sales Administrator, you will be responsible for processing repeat orders for existing clients, calculating pricing using established markup matrices, and coordinating with graphic design teams.

Key Responsibilities:

  • Process repeat orders for existing clients using Xero and supplier websites.
  • Calculate pricing using established markup matrices based on order quantities.
  • Liaise with clients regarding quotes and order specifications.
  • Coordinate with graphic design team for mockups and visual presentations.
  • Place orders with suppliers through provided online portals.
  • Manage order documentation through Google Docs systems.
  • Create and send invoices to clients.
  • Recommend appropriate embellishment techniques (screen printing vs. embroidery) based on client needs.
  • Track and process orders through internal systems for embroidery and screen printing departments.
  • Communicate with office team via video link for questions and guidance.
Scope of the Role:
  • Reports directly to the Australian office team.
  • Handles existing customer accounts and repeat orders.
  • Works with established pricing matrices and systems.
  • Undergoes a three-month training period to achieve full competency.
  • Regular interaction with the Australian office via permanent video link.
  • No proactive sales responsibilities.
  • Primary focus on order processing and customer service.
Requirements:
  • 3-5 years of administrative or customer service experience.
  • Strong attention to detail and ability to follow established processes.
  • Excellent written and verbal communication skills in English.
  • Proficiency with Xero accounting software.
  • Experience with Google Workspace (particularly Google Docs).
  • Ability to work independently while maintaining clear communication with the team.
  • Strong organizational skills and ability to manage multiple orders simultaneously.
  • Basic understanding of pricing and markup calculations.

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