Senior-Level Administrative Assistant

1 day ago

Batangas, Calabarzon, Philippines beBeeAdministrative Full time ₱1,500,000 - ₱2,500,000

We are seeking highly organized and dedicated support professionals to join our organization, providing exceptional administrative assistance to senior-level executives worldwide.

  • At least 3 years of experience as a senior-level administrative assistant to C-level executives (such as CEO, COO, etc.).
  • A Bachelor's degree or certification course is mandatory.
  • Exceptional communication skills via phone, email, and instant messaging.
  • Proficiency in English communication, both written and verbal, reaching at least B2 level.
  • Strong organizational and time management abilities.
  • Technologically adept, with familiarity in current technologies including desktop sharing, cloud services, and VoIP.
  • Proficient in word-processing software and spreadsheets (e.g., MS Office).
  • Familiarity with online calendars and scheduling tools such as Google Calendar.
  • Demonstrates a proactive attitude and openness to training.
  • Able to work flexible hours.
Key Responsibilities
  • Generate and dispatch statements or invoices, monitor payments, and document company expenditures.
  • Collect data on industry trends, best practices, and other publicly available information to compile reports on findings, facilitating comparative analysis.
  • Store & organize documents and files.
  • Perform data entry tasks, including compiling lead lists or meeting minutes, transcribing audio recordings, preparing payroll data, and organizing research notes.
  • Conduct product research, procure goods, and arrange samples as necessary.
  • Manage, update, and compile information for marketing and sales campaigns utilizing a CRM system.
  • Oversee project progress, facilitate internal communication, and manage company data organization.
  • Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings.
  • Arrange travel itineraries, book accommodations, rental vehicles, etc.
  • Handle incoming calls, schedule appointments, and conduct informational inquiries.
  • Manage email correspondence, follow up on communications, organize inbox according to client preferences, and notify clients of important messages.
  • Synthesize data and other content into comprehensive reports and presentation slides.
  • Upload videos, address negative feedback, and maintain up-to-date account profiles.
  • Undertake miscellaneous tasks as required.
Technical Requirements
  • Functional Computer
  • USB Headset
  • Internet Service with a minimum speed of 25 Mbps via cable connection
Benefits
  • Comprehensive Health Insurance Coverage (HMO)
  • Performance-Based Incentive Programs
  • Embracing and Inclusive Workplace Culture
  • Continuous Upskilling and Development Opportunities
  • Flexible Work Arrangement
  • Dedicated and Supportive Team Environment
  • Pathways for Professional Advancement

  • High-Level Administrative Support Professional

    1 day ago

    Batangas, Calabarzon, Philippines beBeeAdministrative Full time $7,800 - $72,000

    Key Role: Administrative Support SpecialistThis role involves providing high-level administrative support to senior executives, ensuring seamless execution of their tasks and projects.Key Responsibilities:Manage calendars, inboxes, travel arrangements, and communication for senior executives.Schedule internal and external meetings across multiple time...

  • Administrative Healthcare Assistant

    1 day ago

    Batangas, Calabarzon, Philippines beBeeMedical Full time ₱300,000 - ₱600,000

    Job TitleA medical virtual assistant is a skilled professional who provides administrative support to healthcare providers, assisting with patient care and practice operations.This role requires a high level of communication and technical skills, as the virtual assistant will be interacting with patients, doctors, and other healthcare professionals via phone...

  • High-Level Administrative Support Professional

    1 day ago

    Batangas, Calabarzon, Philippines beBeeAdministrative Full time $12,000 - $18,000

    Executive Assistant OpportunityOur esteemed client is seeking an exceptional Executive Assistant to provide high-level administrative support to senior management and physicians. As a key member of the team, you will be responsible for managing complex schedules, coordinating travel arrangements, preparing presentations, and handling confidential...

  • Senior Administrative Support Specialist

    6 hours ago

    Batangas, Calabarzon, Philippines beBeeAdministrative Full time ₱100,000 - ₱120,000

    About the Virtual Executive Assistant RoleThis is an excellent opportunity for a highly organized and detail-oriented individual to contribute to the efficiency of our business by providing personalized and timely support to senior-level managers.The Virtual Executive Assistant will perform high-level administrative tasks, including managing calendars,...

  • High-Level Administrative Support Specialist

    1 day ago

    Batangas, Calabarzon, Philippines beBeeSupport Full time $9,600 - $14,400

    Job SummaryWe are seeking a highly skilled Executive Support Specialist to provide exceptional administrative support to our senior leadership team.Key Responsibilities:Schedule and coordinate complex travel arrangements, ensuring seamless execution across multiple time zones.Manage competing priorities, maintain confidentiality, and exercise discretion when...

  • Administrative Coordinator

    1 day ago

    Batangas, Calabarzon, Philippines beBeeExecutive Full time ₱2,000,000 - ₱4,000,000

    Job OverviewSeeking a detail-oriented and organized Executive Assistant to provide comprehensive administrative support to senior leadership.This is a remote position that requires exceptional calendar management, meeting scheduling, and coordination skills across multiple stakeholders.Key ResponsibilitiesAdministrative Support: Provide high-level...

  • Senior Administrative Coordinator

    1 day ago

    Batangas, Calabarzon, Philippines beBeeAdministrative Full time ₱400,000 - ₱800,000

    About the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to provide full-time support to our Executive and Sales teams.Key ResponsibilitiesManage executive and team calendars, schedule meetings, and coordinate virtual appointments.Monitor and respond to emails, manage follow-ups, and draft communications when...

  • Senior Administrative Professional

    1 day ago

    Batangas, Calabarzon, Philippines beBeeExecutive Full time $60,000 - $80,000

    Job SummaryThe Operations Assistant will play a pivotal role in facilitating the smooth operation of the organization by providing administrative support to senior executives and contributing to project coordination.

  • Executive Assistant for Administration

    1 day ago

    Batangas, Calabarzon, Philippines beBeeExecutive Full time ₱45,000

    Administrative Support SpecialistWe are seeking a highly organized and skilled Administrative Support Specialist to provide exceptional support to our executives.Key Responsibilities:Liaise between executives, employees, clients, and external partners.Manage information flow accurately and promptly.Oversee executives' calendars and schedule meetings...

  • Senior Administrative Coordinator

    22 hours ago

    Batangas, Calabarzon, Philippines beBeeAdministrative Full time $72,000 - $96,000

    Job Title: Senior Administrative CoordinatorWe are seeking a highly organized and efficient Senior Administrative Coordinator to provide support for our operations.About the Role:Assist with post-sales administration tasksFollow up with clients regarding their queries and concernsCommunicate with customers regarding proposed designs and answer frequently...