
High-Level Administrative Support Professional
2 days ago
This role involves providing high-level administrative support to senior executives, ensuring seamless execution of their tasks and projects.
Key Responsibilities:
- Manage calendars, inboxes, travel arrangements, and communication for senior executives.
- Schedule internal and external meetings across multiple time zones.
- Prepare materials for meetings, workshops, and conferences.
- Own administrative tasks that enable executives to focus on strategic work.
- Review CRM regularly to identify follow-ups and schedule stakeholder meetings.
- Conduct outreach to connect with decision-makers and schedule discovery or follow-up meetings.
- Research districts and find missing contacts or key stakeholders.
- Track touchpoints, update notes, assign tasks, and ensure CRM records are accurate.
The ideal candidate will be a self-starter who can juggle multiple priorities, manage competing demands, and maintain a high level of professionalism.
Requirements:
- Proven experience as an Executive Assistant or similar support role.
- Excellent organizational skills, attention to detail, and ability to handle multiple priorities.
- Strong communication skills - clear, professional, and confident when interacting with stakeholders.
- Experience using CRM tools, Google Workspace, and other digital productivity platforms.
- A proactive, self-starting mindset and ability to shift between internal team coordination and client-facing communication.
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