High-Level Administrative Support Professional
2 days ago
Our esteemed client is seeking an exceptional Executive Assistant to provide high-level administrative support to senior management and physicians. As a key member of the team, you will be responsible for managing complex schedules, coordinating travel arrangements, preparing presentations, and handling confidential correspondence.
Key Responsibilities:- Own physician and management scheduling – coordinate multiple calendars, resolve conflicts, and ensure accuracy.
- Arrange personal and professional travel – manage end-to-end bookings, itineraries, and contingency plans.
- Prepare and review high-quality presentations – ensure branding, clarity, and accuracy in PowerPoint decks.
- Draft professional correspondence – write letters and communication for physicians with a polished, professional tone.
- Maintain databases – update and manage key records with 100% accuracy.
- Coordinate across departments – ensure smooth information flow between teams.
- Handle phone-based scheduling – act as liaison when email scheduling is restricted.
- Protect confidentiality – manage sensitive medical and operational information with discretion.
- Support special projects – provide high-quality deliverables under tight deadlines.
- Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
- Proven success managing complex scheduling across multiple executives.
- Expertise in PowerPoint, Excel, email management, and database administration.
- C1-level English proficiency (spoken and written).
- Ability to work 100% aligned to PST hours.
- Strong attention to detail and accuracy in all deliverables.
- Demonstrated professionalism in handling confidential and sensitive information.
- USD $1,200 – $1,800/month (DOE)
- Access to a perk marketplace with instant discounts on services
- Access up to 50% of approved earnings before payday
- On-time, in-currency pay
- Instant AI interview link (~20 min) – Our AI recruiter will assess your qualifications and conduct an interview if selected.
- Interview with a HireHawk Recruiter – Our recruiters will assess your interview and coordinate a live interview if you are a potential fit.
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