Strategic Operations Coordinator

2 weeks ago

Imus, Calabarzon, Philippines beBeeExecutive Full time $100,000 - $150,000
Administrative Support Specialist

Gain access to cutting-edge tools and expert guidance.

We are seeking a highly skilled Administrative Support Specialist to provide comprehensive support for our organization. This role requires a sophisticated professional capable of managing complex, multi-faceted operations with discretion.

  • Manage global calendars and travel logistics, including itineraries and visa arrangements
  • Prepare executive materials: briefings, reports, presentations
  • Handle confidential correspondence and stakeholder communications
  • Organize meetings, investor relations, and strategic sessions
  • Maintain filing systems and document control
  • Liaise between executives and cross-functional teams
  • Coordinate projects and track deliverables
  • Support business reviews, reports, and regulatory filings
  • Assist with due diligence
  • Manage external partnerships and regulatory interactions
  • Oversee communications and coordinate HQ-subsidiary activities

Key Qualifications:

  • Bachelor's degree in Business, Communications, or related field (preferred)
  • MBA or advanced degree is a plus
  • 7–10+ years as an Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing
  • Knowledge of intellectual property management and patent processes
  • Professional certification in project management (PMP) or administrative management (CAP)
  • Experience with product development cycles is preferred
  • Understanding of international regulatory requirements and compliance standards
  • Experience with investor relations and capital markets
  • C-level support experience in multinational environments
  • Ability to handle confidential information and ensure regulatory compliance
  • Excellent English communication skills; additional languages are a plus
  • Strong organizational, project management, and problem-solving skills
  • Independent, detail-oriented, and adaptable to different time zones
  • Culturally aware and security-conscious (NDAs, info security, background checks)
  • Proficient in MS Office 365 and Adobe Creative Suite
  • Familiar with CRM tools (Salesforce, HubSpot), project management tools (Asana, Monday.com), video platforms (Zoom, WebEx), document management, and basic HTML/CSS for email/web content

Employment Type: Full-time

Job Function: IT Services and Consulting

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Seniority Level

Mid-Senior level

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