Chief Operations Coordinator

22 hours ago

Batangas, Calabarzon, Philippines beBeeAdministrative Full time ₱5,000 - ₱8,000
Job Summary

This role involves providing high-level administrative support to directors, handling various tasks such as calendar management, travel arrangements, and document preparation. Additionally, you will be responsible for setting up and managing client projects in Asana, generating reports, and drafting invoices. The ideal candidate will have a strong background in project management and CRM tools like HubSpot.

Key responsibilities include:

  • Executive & Administrative Support:
  • Prepare client proposals and engagements, ensuring alignment with brand and content guidelines.
  • Manage director calendars, schedule meetings, prioritize tasks, and allocate time effectively.
  • Organize travel arrangements, including flights, accommodation, and itineraries.
  • Draft and proofread emails, reports, contracts, and client communications.
  • Conduct online research and data collection for client projects.
  • Project & Operations Management:
  • Set up and manage client projects in Asana, tracking tasks and deadlines.
  • Generate client progress reports and draft invoices.
  • Assist in the preparation and refinement of internal company procedures.
  • Marketing & Outreach Support:
  • Utilize HubSpot for CRM management, contact tracking, and outbound messaging.
  • Use LinkedIn for targeted outbound messaging.
  • Create visually appealing documents, presentations, and graphics using Canva.
  • Assist with marketing automation tools and outbound email/message campaigns.
  • Help coordinate and track marketing activities, including LinkedIn outreach and email campaigns.
  • Tech & Systems Management:
  • Maintain and organize company files and documentation within Google Workspace (Docs, Sheets, Slides, Drive).
  • Assist in implementing new marketing tech tools to improve efficiency and workflow.

Required skills and qualifications include:

  • Minimum 4+ years experience in an administrative or executive assistant role.
  • Project management experience: Asana experience preferred.
  • CRM experience (Hubspot preferred) for managing contacts and outbound messaging.
  • Google Workspace (Docs, Sheets, Slides, Gmail, Drive) competence.
  • Canva skills for content creation and light design work.
  • Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach).
  • Strong written and verbal communication skills in English.
  • Ability to work independently, manage remote tasks, and take ownership of responsibilities.
  • Strong attention to detail, organization, and project management skills (Asana preferred).

Benefits include:

  • 13th Month Pay
  • HMO
  • Leave Benefits

Personality traits required include:

  • Ownership Mindset – You take initiative and get things done.
  • Fun & Easy to Work With – We value culture, so you should be personable and adaptable.
  • Highly Organized – You thrive on structure and keeping tasks on track.
  • Tech-Savvy – You quickly learn and work with new tools.
  • Works Well Remotely – You're proactive.

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