Administrative Professional

2 weeks ago

Porac, Philippines beBeeExecutive Full time $31,540 - $41,880

We are seeking a highly skilled Administrative Professional to join our team in an Executive Assistant / Bookkeeper role. As an integral part of our organization, you will be responsible for managing day-to-day operations, including administrative and financial tasks.

Job Description:

This role is perfect for someone who thrives in a dynamic environment and is eager to take on new challenges. You will be working directly with the business owner, supporting them in various aspects of the business.

Responsibilities:
  • Manage QuickBooks for bookkeeping, payroll coordination, and invoice creation
  • Process timecards and pull reports
  • Assist with job costing, contract tracking, and ordering materials
  • Manage emails, schedules, contracts, and general admin tasks
  • Support the business owner by tracking deadlines and keeping tasks prioritized
  • Communicate with vendors and handle sensitive information with discretion
Requirements:
  • Minimum 3 years of experience in bookkeeping and/or executive assistant roles
  • Proficiency with QuickBooks (bookkeeping, invoicing, and payroll)
  • Strong written and verbal English communication skills
  • Comfortable working full-time (45 hours/week) on Pacific Time
  • High attention to detail and strong follow-through
  • Ability to work independently and proactively
  • Experience in small business or contractor/trade environments preferred
  • Familiar with email platforms (e.g., Gmail), timecard processing, and contract management
  • Strong organizational and multitasking skills
  • Must maintain confidentiality and handle business operations with professionalism
What We Offer:
  • 100% remote work setup with flexibility based on client needs
  • Be part of a growing team that supports top-tier brands in the skilled trades
  • Receive dedicated training and support from both the company and the client
  • Unlock long-term growth opportunities and stability based on your performance
About Us:

We are a dynamic and supportive organization that values teamwork and innovation. Our goal is to provide exceptional service to our clients while fostering a positive work environment for our team members.

We prioritize continuous learning and professional development, ensuring that our team stays up-to-date with industry trends and best practices.

  • Pacific Time schedule (45 hours/week)
  • Fully remote work setup
  • Consistency: Stable, full-time work in a long-term role
  • Ownership: Work directly with the owner and take full ownership of your role

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