Senior Realty Operations Coordinator

2 days ago

Angeles City, Central Luzon, Philippines beBeeAdministrative Full time ₱40,000 - ₱50,000
Real Estate Administrative Assistant

The Real Estate Administrative Assistant plays a pivotal role in supporting agents, ensuring seamless day-to-day operations, and driving marketing initiatives.

Key Responsibilities:

  • Agent Support & Concierge Services
    • Facilitate agent onboarding, maintain checklists for new hires, provide prompt support, and respond to requests efficiently.
    • Coordinate the ordering, scheduling, and installation/removal of real estate signs.
  • Marketing & Design
    • Create and update marketing materials (flyers, just listed/just sold posts, welcome posts, market updates) using Canva.
    • Update agent profiles, headshots, and bios on websites. Coordinate monthly marketing pieces and assist with digital/social media campaigns.
    • Support agents with custom listing/buyer template updates and requests.
  • Real Estate Operations
    • Access MLS to pull photos and property data.
    • Conduct research for the Commercial Team, compile property data from Crexi.
    • Monitor listings and leads on set schedules, forward leads to appropriate contacts.
    • Maintain organizational checklists, follow/update, and organize SOPs and documentation to streamline processes.
  • General Administrative Support
    • Assist with scheduling, task tracking, and workflow management.
    • Communicate proactively with leadership and confirm details as needed.
    • Support email communication, lead assignment, and follow-up as directed.

Requirements:

  • Prior experience as an administrative assistant in real estate is essential.
  • Familiarity with real estate technology platforms and MLS access is mandatory.
  • Strong skills in Canva, graphic design/digital/social media experience are preferred.
  • Highly organized, detail-oriented, and reliable individuals are ideal.
  • Excellent written and verbal English communication skills are required.
  • Tech-savvy, comfortable using CRM, digital marketing tools, and AI-assisted platforms.

We're looking for a highly skilled and organized individual to join our team as a Real Estate Administrative Assistant. If you have a passion for real estate and administrative work, this could be the perfect opportunity for you.

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