Senior Executive Operations Leader

Overview:

Our company is seeking an experienced Operations Manager to strengthen internal operations and drive seamless execution across teams. This role combines strategic leadership with hands-on execution, requiring you to optimize systems, drive performance, and scale operations effectively.

The successful candidate will be the operational anchor of a high-performing team, ensuring consistently exceptional service standards. They will shape operational strategy, establish processes that enable growth, and lead the team to exceed expectations.

This is a high-visibility role with a clear path to Head of Operations, ideal for a results-driven operator ready to influence our next stage of growth.

Key Responsibilities:

• Own the end-to-end client lifecycle, from onboarding to ongoing relationship management, ensuring consistently exceptional service.

• Monitor performance and operational KPIs, proactively identifying gaps and implementing corrective action.

• Gather and analyze client feedback to anticipate needs, course-correct in real time, and drive continuous improvement.

• Serve as the voice of the client internally, ensuring alignment between expectations and delivery outcomes.

• Team Leadership, Training & Coaching:

• Lead, mentor, and inspire a remote team, driving both performance and engagement.

• Design and execute comprehensive onboarding programs, equipping new hires to deliver top-tier client support from day one.

• Shadow and audit workflows, providing actionable coaching, performance feedback, and accountability to raise the bar across the team.

• Manage conflict decisively and maintain a culture of high performance and continuous learning.

• Operational Systems & Process Optimization:

• Build, refine, and manage internal SOPs, playbooks, and workflows that scale operations efficiently.

• Partner cross-functionally with Training, Partnerships, and the CEO to streamline processes and strengthen operational alignment.

• Maintain dashboards, reporting tools, and automation to drive visibility, accountability, and data-informed decisions.

• Identify operational bottlenecks and implement solutions to increase speed, quality, and client satisfaction.

• Escalation Management & Strategic Problem Solving:

• Act as the primary escalation point for client or operational issues, resolving challenges swiftly and professionally.

• Anticipate risks, manage expectations proactively, and safeguard client trust and operational integrity.

• Embed a culture of prevention over reaction, elevating the team's maturity and resilience under pressure.

Requirements:

• 4+ years of experience in EA, Operations Manager, or Chief of Staff-type roles.

• 1-2 years of experience mentoring or managing professionals in a team leadership capacity.

• Proven stakeholder or client-facing communication experience.

• Tech-fluency, comfortable with tools such as Google Workspace, Notion, Slack, Zapier, Hubspot, and Outlook.

• High autonomy, self-managed, and outcome-driven work style.

• Ability to align with MENA hours and flexibility for urgent needs.

• Fluent communication in English, both written and spoken.

• Experience in async, remote team environments.

• Thrives in change, chaos, and shifting priorities, showcasing operational agility.

• Day-to-day oversight, tracking tasks, providing nudges when needed, and ensuring delivery.

• Performance coaching and accountability for raising the bar across the team.

• Assertive communication across stakeholders and prioritizing an async-first approach.

• Client maturity and high standards, demonstrating executive expectations.

• Strategic operations thinking, building systems rather than just putting out fires.

• Proficiency with tools like Notion, Slack, Trello, and Google Workspace.

• Cross-timezone fluency and strong documentation culture, essential for remote teaming.

Nice-to-Haves:

• EA Coaching: Experience in EA coaching will be valuable as you'll mentor and support a growing Executive Partner (EP) team.

• Onboarding & Training: Skills in onboarding and training contribute to faster EP ramp-up and delivery.

• Process Improvement: Ability to drive process improvement supports scale and system building.

• Conflict Resolution: Experience in conflict resolution helps manage client escalations diplomatically.

• Agency/BPO Background: Familiarity with high-accountability delivery models from an agency or BPO background is beneficial.

• Bonus: You've worked as a tech-savvy EA and know what great service feels like.

Hiring Process:

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You'll Get:

At our company, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies.

Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.

Employee as our biggest asset: We are genuinely invested in our people's career and welfare.

Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

Powering global startups: We've created jobs that empower global start-ups to focus on growth.