Accounts Payable Professional

The role of Senior Accounts Payable Specialist involves carrying out a range of financial tasks independently, with the primary focus on accounts payable. This includes filing and sorting incoming invoices, correspondence, and other documentation, as well as preparing and uploading invoices in the system. Additionally, the successful candidate will be responsible for inputting invoice data and employee expense data into the accounts payable system, implementing efficient workflows for invoice routing, coding, and approval to minimize processing time and errors.

• Filing and sorting all incoming invoices, correspondence, and other documentation.
• Preparing and uploading invoices in the system.
• Inputting invoice data and employee expense data into the accounts payable system.
• Implementing efficient workflows for invoice routing, coding, and approval.
• Preparing vendor set up for new vendors and employees.
• Ensuring all vendor claims/employee expense claims meet audit, customs, and tax requirements and comply with internal policies and procedures.
• Performing procedure checks in connection with invoice/employee expense validity, account coding, and validation of authorized signatures.
• Entering payment instructions for invoices and employee expenses via wire transfer or ACH.
• Filing and keeping track of documents/emails in the relevant workspace.
• Familiarity with the global travel policy.
• Ensuring all AP enquiries are dealt with to a satisfactory outcome while maintaining a high level of customer service with both internal employees and external suppliers.
• Carrying out the compliance review of travel reports submitted by staff worldwide.
• Corresponding with travel report owners worldwide regarding the travel report policy and their reports.
• Managing the payment process, including scheduling, initiation, and execution of payments to vendors according to established payment terms.
• Coordinating with treasury and banking partners to execute international payments securely and efficiently, considering factors such as exchange rates and payment methods.
• Ensuring compliance with internal controls and regulatory requirements for payment processing, including segregation of duties and authorization procedures.
• Continuously assessing accounts payable processes and identifying opportunities for optimization, automation, and streamlining.
• Leveraging technology solutions such as invoice automation, electronic invoicing, and vendor portals to improve process efficiency and reduce manual intervention.
• Ensuring compliance with internal policies, procedures, and controls related to accounts payable processes.
• Generating and analyzing accounts payable reports and key performance indicators (KPIs) to monitor departmental performance and identify trends.
• Collaborating with other departments such as procurement, finance, and IT to streamline end-to-end financial processes and resolve interdepartmental issues.
• Participating in cross-functional projects and initiatives that impact accounts payable operations, such as system implementations, process improvements, and compliance initiatives.
• Serving as a subject matter expert on accounts payable matters and providing guidance and support to stakeholders across the organization.

• Bachelor's degree in Accounting or Finance.
• 7-10 years of professional experience in an Accounts Payable position in a multinational, BPO, Shared Service, or any global company.
• Ability to communicate in English fluently.
• Well organized and capable of working with minimum supervision.
• Good with numbers, attentive to details, and able to prioritize.
• Able to work confidently with IT applications like Excel, Outlook, Accounting Systems, preferably NetSuite or SAP.
• Team player and can work effectively with diverse cultures in a global organization.

• Amenable in working at Makati City on a mid shift schedule (4:00PM - 1:00AM Manila).
• Amendable in working on a hybrid work arrangement.