Highly Organized Admin Pro

2 days ago

Manila, National Capital Region, Philippines beBeeAdmin Full time ₱70,000 - ₱75,000

Administrative Support Professional

We are seeking a highly skilled and organized Administrative Support Professional to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.

This is an excellent opportunity for someone who is passionate about delivering exceptional administrative services, has experience working in a fast-paced environment, and is able to work independently with minimal supervision.

About the Role:

  • Calendar and Schedule Management:
  • Communication Management:
  • Meeting Coordination:
  • Travel Coordination:
  • Administrative Support:
  • Team Collaboration:

Key Responsibilities:

  1. Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings.
  2. Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
  3. Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items.
  4. Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  5. Handle confidential information with discretion and professionalism.
  6. Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Requirements:

  • Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
  • Experience working on a Mac operating system is required.
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work on a graveyard shift

Benefits:

  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

Schedule: Depends on the leader's time zone

Location: This is a remote job

Salary Package: Up to Php 75,000

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